Admin Support Specialist II 26908 - Office of General Counsel - (Brookline) in Boston, Massachusetts For Sale

Located in Boston, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Overview The mission of Dana-Farber Cancer Institute is to provide expert, compassionate care to children and adults with cancer while advancing the understanding, diagnosis, treatment, cure, and prevention of cancer and related diseases. Our Core Values are: Impact - Above all else, we make a difference by relieving the burden of disease now and for the future through our research, clinical care, education, outreach and advocacy. Excellence - We pursue excellence relentlessly and with integrity in all that we do, adhering always to the highest standards of conduct. Compassion and respect - For those in our care and for one another. Discovery - We foster the spirit of inquiry, promoting collaboration and innovation across traditional boundaries while celebrating individual creativity. Schedule Title: Administrative Specialist II - Grade 19 Dept: Office of General Counsel Supervisors: Two or more attorneys Position Summary: The Administrative Support Specialist II is a key team member in Dana-Farber Cancer Institute's Office of General Counsel (OGC). The Administrative Specialist provides administrative support to at least two (2) attorneys and to the Dana-Farber Privacy Officer. The Administrative Specialist is responsible for managing multiple calendars, planning and coordinating conference calls and meetings, maintaining extensive paper and electronic files, ordering supplies, organizing OGC legal resources, providing back-up support to other OGC Administrative Specialists and covering certain department-wide administrative needs. Mature judgment and discretion are requisite given the confidential nature of much of OGC's work. Minimum Qualifications Bachelor's degree or equivalent training or experience preferred. Experience with electronic filing preferred. Excellent English language reading, comprehension and analysis, writing, and speaking skills required. Demonstrated ability to draft correspondence and other documents is also required. Experience with (or willingness to learn) basic legal research and ability to summarize findings in writing is a plus. Position requires the ability to maintain confidentiality, discretion, diplomacy, strong attention to detail, and good judgment. Should be a Notary Republic or be willing and eligible to become a Notary Public. Experience in an office setting supporting an executive, professional group or attorney is desirable. Primary Duties and Responsibilities The responsibilities of the Administrative Support Specialist II include: Manage all meeting, travel and conference scheduling for individuals supported and maintain their contact information Provide advanced communications support; eg, screening phone calls, faxes, email, mail, and determining appropriate action in response to inquiries Assume general office duties such as copying, filing, faxing, scanning, sorting mail, greeting visitors and maintaining the cleanliness of office area Prepare general correspondence, Excel spreadsheets, PowerPoint presentations and maintain electronic and paper files At the discretion of the individuals supported, prepare and maintain legal and privacy documents; for example: create original letters for review/edit by individuals supported. proofread and format documents document office procedures and prepare reports relevant to work of the individuals supported assist with subpoenas, document production and other discovery requests obtain records and make filings with public agencies Order supplies and ensure office equipment is maintained Cover for other Administrative Specialists during absences Attend meetings and educational sessions on request of the individuals supported Understand and follow Dana-Farber policies and procedures. Knowledge, Skills and Abilities Required: Reliable, punctual, discrete, mature, collegial and collaborative approach to work and all people associated with the workplace Proficient in Microsoft Office suite applications and Adobe Acrobat Pro, with ability to learn new applications, as necessary Absolute commitment to maintain confidentiality and privacy of all work-related matters Self-motivated and able to work independently, while effectively using time and resources and balancing the needs of multiple supervisors Excellent organizational, technical and analytical skills and attention to detail Able to interact diplomatically and professionally, even in high stress situations, with the public and all levels of Dana-Farber staff, including department heads, executive administrators, physicians, information systems and security experts, research and human resources personnel Commitment to handle all patient interactions/communication with extreme care, patience and consideration Sufficient communication, cognitive, and motor function to perform standard office responsibilities with ease Works independently and exercises significant independent judgment while responsively balancing the needs of three individuals with heavy and diverse work loads How to Apply Please apply directly online at -farber.org/Careers/Careers-at-Dana-Farber.aspx . Click Search Job Openings and use the Job ID number to quickly locate the appropriate job listing. Once you have located the desired job, click on the checkbox in the 'Select' column, and then click the 'Apply Now' button, located at the bottom of the screen. DFCI Employees please apply directly through PeopleSoft Self Service. Sign on to PeopleSoft and navigate to Main Menu > DFCI Careers. Equal Employment Opportunity Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law. Company Description: Located in Boston, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow’s physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
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