Administrator - (Boston) in Boston, Massachusetts For Sale

Job Summary: The Administrator is responsible for providing administrative and practice support to our team of Recruiters. The nature of the support includes, but is not limited to, creating and updating candidate and client records in the MLA Database, scheduling meetings, performing online and database research to identify candidates, reviewing and processing electronic job submissions, managing online files, formatting documents, telephone contact with high level clients and candidates, coordinating contact between recruiters and candidates and clients, making travel arrangements, preparing expense reports, assisting with special projects, answering phones, and other tasks as assigned. Essential Functions: These essential functions may vary by office, but in general the Administrator will: - Greet guests, manage deliveries and mail, maintains the conference rooms and assists with copying, faxing, scanning and general filing. - Create and update candidate and client profiles in MLA Database, monitor database records for errors and redundancies. - Schedule client, recruiter and candidate meetings, interviews, video conferences. - Perform directed research from MLA Database and the internet. - Assist recruiters throughout the search process. - Create and maintain practice specific reference lists for recruiters and produce target list of candidates for recruiters to call. - Prepare recruiters for client meetings by providing research on the client, company information, directions and marketing materials. - Monitor local legal market news (via electronic & print resources). - Review and process website job submissions. - Make travel arrangements, prepare expense reports, make/maintain client and candidate files. - Set-up conference calls and send call invitations on behalf of recruiters. - Assist recruiters with maintaining their Outlook calendars. - Assist recruiters with status of candidates in play. - Transcribe recruiter notes and input in database. - Perform other duties as assigned. Supervisory or Management Responsibility: None Budget Responsibility: In smaller offices, the Administrator may be responsible for the company Purchasing Card (PCard.) Purchases over $500 will be approved by Manager. Decision Making Level: Decision making consists of planning and organizing their work/projects. This position receives regular feedback and direction from Managers and Recruiters. Minimum Education and/or Experience: College graduate preferred At least 3 -5 years of experience in a professional services or recruiting environment, such as Research Assistant, Executive Assistant, Administrator or Recruiting Coordinator. Requisite Abilities and/or Skills: - Strong attention to detail. - Excellent written and oral communications skills. - Ability to work in a group and have a “team-oriented" approach to projects. - Very strong computer skills: Outlook (managing folders, managing multiple calendars), Word (extensive formatting, converting from word to .pdf and from .pdf back to word), Excel (formatting, spreadsheets), some PowerPoint. - Maintain MLA Confidentiality: Safeguard and keep confidential any information, observations, and viewpoints regarding candidates and MLA and client business. - Demonstrate utmost professional and ethical conduct Core Competencies: - Accountability and Results Orientation - Job Knowledge - Adaptability and Flexibility - Communication - Self-Management Management Competencies: None Special Requirements of the job: None Disclaimer: The above statements are intended to describe the essential job functions, general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Source: http://www.juju.com/jad/xxxxxxxxqmzb17?partnerid=af0exxxx314cbc501beebacaxxxx739d&exported=True&channel=staticfile&hosted_timestamp=xxxxa345f27ac5dc122dxxxxe8eaxxxx4axxxxa01exxxxf0ec06e7a773f44eaa