Corporate/ Real Estate/ Bankruptcy Legal Secretary - (BOSTON, MA) in Boston, Massachusetts For Sale

Job Number: xxxx0-xxxx75Functional Role: Legal SecretaryJob DescriptionJob RequirementsPosition Summary:Supports attorneys through the performance of complex secretarial and administrative duties requiring knowledge of legal terminology and the legal process, including the knowledge of court filing requirements. This position requires exceptional secretarial and administrative skills, excellent organizational, client service and communication skills (both written and oral), and the ability to multi-task while also adapting to changes in deadlines and changes in the nature of the assignment. Proficient in Microsoft Office XP Suite (Word XP, Excel XP and Outlook XP), InterAction, MacPac, DeltaView, DTE, iManage, CMS (Quicklook and Billing), PDF scanning, Internet research; and ability to learn and use advanced software applications. Responsibilities:The following are duties and responsibilities representative of this position and are not intended to be inclusive:Type, format, retrieve, revise, combine, edit, spell-check, proofread, print and save a variety of moderate to complex documents and/or correspondence from handwritten copy, hard (typewritten) copy or transcription machine (dictation) while consistently producing an exceptional work product with a high degree of accuracyPrepare, compose and assemble documentation into proper legal format from established departmental procedures and/or general instruction ensuring the proper inclusion of correct attachments, exhibits and enclosuresAssist with special projects and other duties as requiredDaily entry and/or release of timekeepers time entriesEdit billing narratives and review final billing statementsManage administrative aspects of client/matter intake including conflicts check, prepare new client/matter memo(s), engagement letters and communicate client billing standards and requirements to appropriate individualsEstablish/organize/maintain client, departmental and administrative files; properly and regularly file documents and/or correspondence, including the accessing of the firm's file management database to retrieve and obtain file location and the retrieval of archived filesAnswer, screen and forward telephone calls, and assist and provide information, as appropriateSchedule and coordinate conference calls, meetings, travel and appointmentsReceive, sort and distribute incoming mail and faxesAnticipate the needs of the timekeepers to enable them to focus on client/firm related mattersAdministratively support and re-direct client/firm needs during timekeepers absenceDelegate work to firm resources to effectively complete work assignmentsProactively manage administrative information required of timekeepers, including recording and maintaining timekeepers calendar and contacts and entering activities and other relevant information in the Firm's contact management database system (InterAction)Conduct internet researchUnderstands firm structure and resources and familiarize new attorneys and staff with sameSupport other timekeepers and legal administrative assistants when required to accomplish firm prioritiesAdheres and fully understands the firms policies and proceduresReview firm's portal notices and new matters dailyQualifications/Requirements:Minimum five (5) years of legal secretarial experienceStrong typing skills with accuracy (minimum 55 wpm)Thorough knowledge of legal terminology, documents and procedures, particularly related to real estate, , environmental, corporate and bankruptcy workAdvanced word processing abilities (use of styles, scanning, sophisticated mail merges, compare documents, pagination, inserts of headers and footers and create tables)Ability to produce accurate draft documents from a variety of rough sources that are handwritten or pieced.To ApplyPhone: 1-617-204-xxxxFax: 1-617-261-xxxx...or contact us at...AFF Boston125 High StreetHigh Street Tower 20th FloorBoston, MA xxxx0Please reference the above job number with your application.Robert Half LegalLocated in major markets throughout North America, Robert Half Legal is the premier provider of legal professionals on a full-time, project and temporary basis to law firms and corporate legal departments. We offer our candidates challenging assignments, competitive compensation and benefits, and skills-enhancement training. Robert Half Legal is better at finding you challenging new career opportunities because we come from the legal industry ourselves, with a majority of our staffing executives holding JDs or other legal credentials. A division of Robert Half International, we were ranked number one in our industry by Fortune magazine's America's Most Admired Companies, and included in BusinessWeek's 50 Best Performing Companies. Call your local Robert Half Legal office at 1.800.870.xxxx to discover more about this position. Robert Half Legal is an Equal Opportunity Employer. Apply for this job now or contact our branch office for additional information.
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