Real Estate & Facilities Coordinator - inVentiv Health (Burlington, MA) in Boston, Massachusetts For Sale

Login Back If you are interested in this job, please apply by using the apply link below the job description. Or, if you know of someone else who might be interested, please send this job to a friend by clicking on the Tell a Friend option at the bottom of this page. City Burlington State Massachusetts [MA] Title Real Estate & Facilities Coordinator Job ID xxxx9 Overview inVentiv Healthoffers best-in-class Clinical, Consulting and Commercial services to global companies seeking to accelerate performance. With 13,000 employees in 40 countries, we rapidly transform promising ideas into commercial reality.inVentiv has committed itself to hiring and retaining the very best talent in the healthcare industry, those who have a single common characteristic: the desire and aptitude to succeed. We are focused on hiring the best, those who possess unparalleled knowledge and experience as well as a passion for delivering exceptional ideas and service to our clients. In turn, inVentiv provides an opportunity-rich environment where employees can grow as professionals in one of many disciplines and pursue long-term career goals throughout our worldwide network of locations. Responsibilities Job Summary: The Real Estate and Facilities Coordinator will assist inVentiv Health Real Estate & Facilities management team with facilities management, vendor coordination, and special projects. The ideal candidate will be a resourceful go-getter who is customer service-focused and a problem solver. The new team member will need to be able to deal with ambiguity while maintaining a high-degree of detail orientation. Although this is not a finance position, the right candidate will need to be numbers savvy and have a basic sense of accounting. This position will be based out of the Corporate Office in Burlington, MA. Additional responsibilities include: * Review department and project invoices for accuracy, documentation of expenses, and conformance with agreements prior to approval. Initiate reconciliation and direct Finance on allocation of costs and proper coding. * Supports Project Manager with move related coordination, such as floor plan review and changes. * Act as Records Coordinator for RE&F. Maintain all department records, including consultant/vendor files, lease files, plans and specifications, change orders, and all project contractual documents. * Responsible for all department document management, including leases, meeting notes and filing. * Regular update and distribution of master portfolio listing(s). * Quarterly updates of capacity and current headcount. Reach out to global office contacts and update portfolio listing and database. * Executive suites – work with E-suite Company and business unit on renewals, collect info for new requirements. * AR processing. Manage signature block updates and coversheets. Tracking approval process through completion. * Ad hoc spreadsheets and special projects as requested. * Facilities’ on-site coordination at Burlington HQ (assuming tasks not assigned to another group, i.e. HR). * Facilities Outsource vendor and Security System vendor liaison. * Business Contingency Plan coordinator for Facilities Management & Real Estate team. Requirements Minimum Qualifications: * Five years of administrative experience related to real estate and facilities management. * Excellent problem solving skills. * Strong organization skills and attention to detail. * Ability to work with highly confidential matters. * Advanced user of Microsoft Word and Excel; proficient with Microsoft PowerPoint, Access, and SharePoint. * Ability to work efficiently and effectively with minimal supervision and maintain high quality standards. * Excellent communication skills. Benefits: At inVentiv health, we believe in providing an environment and culture in which Our People can thrive, develop and advance. We reward and recognize our people by providing valuable benefits and a quality of life balance. EOE: inVentiv health & its Clients are equal opportunity employers and are committed to employing a diverse workforce. Position Type/Category Facilities/Operations Minimum Education Level Assoc. Degree Employment/Job Type Full TimeApplyTell A Friend
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